Bylaws

Article I. Establishment of Committees

A. Standing committees on membership, programs, goals and objectives, technology, public relations, awards, legislative and government relations, and other such committees as the membership shall desire will be established by the president on an annual basis.

B. The Legislative and Governmental Relations Committee will be composed of the president, vice-president, secretary, treasurer, and other members as appointed by the president. This committee shall be established to represent the association in contact with governmental officials.

C. The Nominating Committee shall be composed of the immediate past president and two additional members appointed by the president. The Nominating Committee shall be appointed annually at the Summer meeting. The committee shall prepare and submit to membership nominations for vice-president, secretary, and treasurer. Any person so nominated shall have given prior consent to nomination and election as an officer. The nominees shall be presented to the association at the Fall meeting.

D. The Executive Committee shall be composed of the president, vice-president, secretary, treasurer, and the immediate past president. They shall be responsible for conducting the day to day business of the association.

E. The Awards Committee shall be appointed by the president. They shall be charged with the responsibility for administering awards, resolutions, and certificates of appreciation to members of the association and others who rendered outstanding service to the association and its purposes. The procedures for awarding the various forms of recognition are as follows:

1. GACLEA Member of the Year Award

Purpose: To recognize a member of GACLEA for their outstanding contributions to the organization and to campus safety.

Criteria: The Alex K. Johnson Member of the Year Award should be awarded to the member of the organization whose dedication and service to the association and whose professionalism in the promotion of public safety in higher education exceeds that of his peers.

Voting: A call for nominations for the Member of the Year will take place at the Summer business meeting. All nominations will be placed on a ballot form which will be delivered electronically to all eligible voting members by September 1st.  Votes may be cast electronically or by regular mail and must be delivered to the chairman of the Programs and Awards Committee by September 30th in order to be valid.  The recipient will be selected by popular vote.

Presentation: The Alex K. Johnson Member of the Year Award will be presented during the Fall business meeting by the president.

Award: The Member of the Year Award shall consist of a plaque, a Member of the Year Certificate, and dues renewal for the next year.

2. Written Resolutions

Purpose: To recognize members of GACLEA for their support, assistance, and contributions to GACLEA and it’s objectives or to recognize groups, businesses, or other organizations for their support of GACLEA and it’s promotion of public safety in higher education.

Selection: Nominations will be taken from the floor during any business meeting in the form of a motion. Once nominations are seconded and approved, the Programs and Awards Committee will work toward drafting a resolution for presentation to the recipient.

Presentation: Letters of Resolution will be presented by a member of the Programs and Awards Committee unless the president directs otherwise. All resolutions will be presented in a timely and proper manner.

3. Certificate of Appreciation

Purpose: To recognize a GACLEA member for their contribution to the organization and its objectives.

Criteria: A certificate of appreciation should be awarded to any member of GACLEA who exemplifies himself or herself in their service to the organization and the promotion of public safety in higher education.

Selection: Nominations can be taken from the floor during any business meeting or they can come from the Programs and Awards Committee. The Program and Awards Committee will ensure that the applicant meets the necessary criteria and will submit recommendations to the president for approval.

Award: The award will be presented at the next business meeting by the president and will consist of a certificate to the recipient.

4. GACLEA Officer of the Year Award

Purpose: To recognize an officer employed by an institutional member of GACLEA for their outstanding contributions to campus safety.

Criteria: The Oris W. Bryant, Jr. of the Year Award should be awarded to an individual who has demonstrated one or more of the following:

  • A strong work ethic and commitment to professionalism in Law Enforcement.
  • A significant contribution resulting in increased safety and/or customer satisfaction for the campus community.
  • Creative suggestions or initiatives resulting in a new successful program or service for a department or for the university.
  • Innovation resulting in increased efficiency or decreased costs in a department or for the university.
  • Commitment to improving cross-cultural understanding.
  • Great courage and a disregard for personal safety in the course of their duties.

Eligibility: To be eligible for this award the person nominated must be a full-time employee of an institutional member whose primary job responsibilities include the protection of life and property and providing for the safety and security of the community.

Voting: A call for nominations for the Oris W. Bryant, Jr. Officer of the Year will take place at the Summer Business meeting. All nominations must be submitted in writing by September 1st  to the Chair of the Programs and Awards Committee. The Programs and Awards Committee will review nominations and forward those meeting the criteria to the review committee. A sub-committee consisting of the Executive Committee members and the Chair of each association committee shall review the nominations and select a recipient by popular vote.

Presentation: The Oris W. Bryant, Jr. Officer of the Year Award will be presented during the Fall business meeting by the president.

Award: The Oris W. Bryant, Jr. Officer of the Year Award shall consist of a plaque, an Officer of the Year Certificate, and a gift of appreciation as selected by the awards committee.

Article II. Meetings

There will be quarterly meetings held each year, beginning January 1, 1975.

Article III. Dues

Dues shall be assessed on the basis of institutional membership for all Institutional, Active Institutional, and Associate members. Dues will be based upon individual membership for all Supporting members. Dues shall be assessed as follows:

1. One hundred dollars ($100.00) annual dues for each member institution shall be assessed, to be payable on September 1st of each year. The number of individual members representing a single institution shall be limited to that prescribed for each membership category contained in the Association Constitution.

2. Thirty dollars ($30.00) annual dues for each individual Supporting member shall be assessed, to be payable on September 1st of each year.

3. Honorary Members shall not be assessed membership dues.

4. A Fifteen dollar ($15) application fee will be assessed to each prospective member upon application for membership.

Article IV. Voting by the Membership

The Executive Committee may, at its discretion, present issues for consideration of the membership via electronic distribution (e-mail, fax, text message, and other appropriate electronic communications tools commonly in use).  The Executive Committee may, at its discretion, issue electronic ballots and accept electronic votes cast by the membership in relation to such issues.  In all such cases, unless otherwise designated in the Constitution and By-laws of this Association, approval of a measure presented for electronic ballot shall be granted upon a majority of votes cast by eligible voting members.

Meeting Minutes